Registration Team in NEI Partnerships
The Registration Team is integral to the success of NEI's conferences and events. Beyond setting up registration links, they ensure a seamless attendee experience by collaborating closely with various departments and project teams.
By fostering these partnerships, the Registration Team ensures that each event is executed efficiently, attendees have a positive experience, and organizational goals are met.
Member Relations Department
A strong partnership between the Registration Team and the Member Relations Department is essential to the successful creation of registration, sponsorship, and exhibit events within our association management system, Impexium.
The Member Relations team is responsible for defining how organizations and individuals are categorized in the AMS—this classification directly influences the benefits and pricing eligibility extended to members. Both the Membership and Registration teams play a role in establishing attributes within Impexium. These attributes are critical tools used to:
- Determine which member groups or individuals receive specific pricing
- Apply access levels based on membership type or affiliation
- Ensure accuracy in benefit delivery across events
To support a seamless and accurate registration process, the Registration and Member Relations teams hold regular alignment meetings. These touchpoints ensure system configurations are consistent, pricing structures are accurate, and member data remains up to date—all contributing to a smooth and equitable attendee experience.
Finance and Accounting Department
A close partnership between the Registration Team and the Finance & Accounting Department is essential to ensuring that event revenue is accurately posted and reconciled to the appropriate event, department, and account within NEI’s financial systems.
For each event created in our association management system (Impexium), the correct SuiteKey (Revenue Account) must be assigned. These codes ensure that income is properly tracked, reported, and aligned with internal budgeting practices. SuiteKeys are created for:
- Registration (Reg.)
- Sponsorship (Spn.)
- Exhibits (Exh.)
In addition to the SuiteKey, other specific accounting codes must be applied to enable proper reconciliation and financial reporting. The Registration and Finance teams work together to confirm these financial details before an event launches and to verify accuracy during post-event reconciliation.
This collaboration helps safeguard financial integrity, supports organizational transparency, and ensures compliance with internal accounting protocols.
Project Team
A project team includes:
- Conference Manager
- Registration partner
- Creative Studio partner
- Marketing partner
- IT partner.
See Events section for more details on Price Codes, Accounting Codes, Attributes, and Revenue Codes.
